The Longest Tiramisu – Guinness World Record Attempt
Operated by NEXA EVENTS LTD
In collaboration with COMPLITALY TV LTD and APCI UK
Last updated: 29/12/2025
1. Introduction
This Privacy Policy explains how NEXA EVENTS LTD (“we”, “us”, “our”), as the primary Data Controller, collects, uses, stores, and protects personal data obtained through the official website for The Longest Tiramisu – Guinness World Record Attempt (the “Event”).
The Event is organised in collaboration with:
- COMPLITALY TV LTD (media, communication and promotional partner)
- APCI UK (Associazione Professionale Cuochi Italiani – UK Chapter)
We are committed to complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
By visiting our website, subscribing to communications, registering as a volunteer, pastry chef or staff member, purchasing tickets, or making donations through third parties, you agree to the terms outlined in this Privacy Policy.
2. Data Controller & Event Partners
Primary Data Controller
NEXA EVENTS LTD
flat 8 Gillray house Cremorne estate sw100bt London
Email: longesttiramisu@gmail.com
Event Partners authorised to process data for event-related purposes
We may share personal data with the following categories of partners, strictly for purposes related to the organisation, promotion, or execution of the Event:
- COMPLITALY TV LTD (communications, media, content production)
- APCI UK (culinary coordination, volunteer & chef management)
- Official Event Sponsors (brands providing financial support, services, or products)
- Institutional Partners (public bodies, cultural entities, embassies, government institutions offering support or patronage)
- Charity Partners (registered charities involved in fundraising or beneficiary activities)
These partners may act as Joint Controllers or Processors, depending on the processing activity.
Partners may use personal data strictly for:
- Operational purposes: event logistics, participant coordination, scheduling, safety management
- Informational purposes: official communications, updates, organisational notices
- Commercial purposes: co-branded campaigns, sponsor visibility initiatives, promotions directly related to the Event
No partner is permitted to use personal data for unrelated or independent marketing activities.
3. Personal Data We Collect
3.1 Newsletter Subscription
- Name
- Email address
- Marketing preferences
- Country or region (optional)
3.2 Volunteer, Pastry Chef & Staff Applications
- Full name
- Email address
- Phone number
- Address
- Date of birth
- Emergency contact details
- Professional qualifications (e.g., food hygiene certificates)
- CV or relevant experience
- Availability and role preferences
- Any additional information voluntarily provided
3.3 Ticket Purchases
- Full name
- Email address
- Billing address
- Payment details (processed securely by third-party payment processors – we do NOT store card data)
- Transaction and attendance history
3.4 Donations (via third-party platforms)
- Name
- Email address
- Donation amount
- Gift Aid declaration (where applicable)
- Any metadata provided by donation platforms
3.5 Automatically Collected Data
- IP address
- Browser type
- Device identifiers
- Cookies and tracking data
- Website usage analytics
4. How We Use Your Data
4.1 Newsletter and Marketing Communications
We use your data to send:
- Updates about the Event
- Announcements and press information
- Promotional content from NEXA EVENTS LTD, COMPLITALY TV LTD, APCI UK
- Marketing from official Event Partners related exclusively to the Event
4.2 Volunteer, Chef & Staff Management
To:
- Review and assess applications
- Communicate logistical details and instructions
- Manage schedules, safety protocols and accreditation
- Ensure smooth coordination during the Event
4.3 Ticketing Operations
To:
- Process your order
- Deliver digital tickets and confirmations
- Provide customer support
- Notify you of any changes affecting the Event
4.4 Donation Management
To:
- Process contributions via third-party platforms
- Issue confirmations and receipts
- Comply with charity regulations
4.5 Event Promotion & Commercial Use
Your data may be used by NEXA EVENTS LTD, COMPLITALY TV LTD, APCI UK and authorised partners for:
- Event-related marketing
- Co-branded communications
- Social media and digital promotions
- Visibility initiatives involving sponsors and charity partners
4.6 Analytics & Website Functionality
To:
- Improve website performance
- Monitor usage trends
- Enhance user experience
- Ensure website integrity and security
5. Legal Bases for Processing
We process your personal data based on the following legal bases:
- Consent: newsletters, marketing communications, optional application data
- Contractual necessity: ticketing, volunteer/staff coordination
- Legitimate interest: event communication, operational management, analytics, ensuring safety
- Legal obligation: financial record keeping, regulatory compliance
6. Data Sharing
We may share your data with:
6.1 Event Partners
As listed in Section 2, exclusively for activities related to the Event.
6.2 Service Providers
Third parties who support us by providing:
- Website hosting
- Email and newsletter distribution
- Volunteer management tools
- Ticketing systems
- Payment processing
- Marketing and analytics
These parties operate under strict confidentiality obligations.
6.3 Legal Authorities
We may disclose personal data if required by:
- Law enforcement
- Courts
- Regulatory agencies
We do not sell personal data to unaffiliated third parties.
7. International Data Transfers
Where personal data is transferred outside the UK, we ensure compliance using:
- Adequacy regulations
- Standard Contractual Clauses (SCCs)
- Additional protective measures
8. Data Retention
We keep personal data only as long as necessary:
- Newsletter subscription: until you unsubscribe
- Volunteer/chef/staff applications: up to 24 months
- Ticketing and financial records: 7 years (legal requirement)
- Donations: as required by charity laws
- Analytics data: up to 26 months
Data no longer required is securely deleted or anonymised.
9. Your Rights Under UK GDPR
You have the right to:
- Access your personal data
- Request rectification
- Request deletion (“right to be forgotten”)
- Restrict processing
- Object to processing (including marketing)
- Withdraw consent at any time
- Request data portability
To exercise your rights, contact:
Data Protection Contact – NEXA EVENTS LTD
Email: longesttiramisu@gmail.com
You may also file a complaint with the Information Commissioner’s Office (ICO).
10. Cookies & Tracking
We use cookies for:
- Essential website functionality
- Analytics
- Marketing and retargeting
- Improving user experience
You may control cookie settings through your browser.
A separate Cookie Policy can be provided on request.
11. Security Measures
We take appropriate technical and organisational measures to protect personal data, including:
- Secure hosting
- Encryption technologies
- Access restrictions
- Staff confidentiality agreements
- Regular compliance reviews
No online system can guarantee absolute security.
12. Third-Party Links
Our website may contain links to external ticketing systems, donation platforms or partner websites.
We are not responsible for their privacy practices and encourage you to read their respective policies.
13. Changes to This Policy
We may amend this Privacy Policy periodically.
The latest version will always be posted on our website with an updated date.
14. Contact Information
For questions or concerns regarding your personal data:
NEXA EVENTS LTD
flat 8 Gillray house Cremorne estate sw100bt London
Email: longesttiramisu@gmail.com
Website: www.longesttiramisu.uk
